How team.blue unified consolidation and FP&A across 100 companies with Prophix

team.blue is one of the leading digital enablement groups in Belgium. The company provides hosting, domains, and cloud services to small and medium-sized businesses in almost every country in Europe, and it has grown quickly through acquisition.

That growth creates opportunities. It also creates complexity. Multiple ERPs. Different reporting practices. Different budgeting processes. Different timelines for close. And a finance function that needs to operate as one, across several companies.

“We are a group of a hundred companies,” said Gerwin Westerhof, Group Finance Controller at team.blue. “A lot of takeovers. A lot of integration needed. We were working very decentral with very different ways of working and different ERP systems.”

The finance team set a clear goal: move to one way of working, supported by one core ERP, NetSuite, and one financial performance management platform. That’s where the partnership with Prophix began. 

How team.blue is simplifying financial consolidation and reporting

The first challenge was structural. Every regional business had its own decentralized systems and processes. Data came in manually. Close cycles dragged. Budget cycles ran through spreadsheets and inboxes. There were too many points of failure.

“Very manual processes, using Excel sheets to load things,” Westerhof said. “It was a painful reconciliation every month. Very tiring. Very inefficient.”

When you are consolidating results from dozens of entities, manual work is more than an inconvenience. It’s a risk. Local files had to be uploaded into legacy tools. Regional controllers sent cash flow and budget inputs in different formats. Commentary on variances was captured after the fact.

“We hardly have any time to look at the numbers,” he said. “My team doesn’t have time to work on more added value tasks. They’re just happy that it reconciles.”

The mandate was clear. Move fast to a centralized model without losing reporting continuity.

team.blue chose NetSuite as the single ERP. On top of that, they chose Prophix One for consolidation, reporting, budgeting and planning.  

“We reviewed a couple of tools, and Prophix was chosen as the preferred tool to work with for a couple of reasons,” said Westerhof. “The integration with NetSuite is very good. The connection with NetSuite and Prophix is fully automated. Prophix gives a very solid foundation for our future.” 

Improving budgeting, forecasting and planning across 100 companies

Consolidation is only one side of the finance cycle. Budgeting and forecasting have their own pressure.

“You can imagine that if you have a hundred companies, budget information comes from many people,” Westerhof said.

Historically, that meant spreadsheets across Europe, one for each region or business. Local teams would complete templates. Group finance would collect, align, and stitch those inputs together. Version control alone burned hours.

With Prophix, team.blue is moving that work into one platform for financial consolidation and FP&A. “With the implementation of FP&A, we will get a much better tool for the budget preparers and owners to get the input into the system,” Westerhof said.

This is about more than gathering numbers. It is about answering forward-looking questions faster. Cash flow. Working capital. Where pressure is building. Where there is room to invest.

The goal is to spend less time assembling the plan and more time explaining the insights. 

One finance platform for consolidation, FP&A and reporting

team.blue’s direction is simple: one finance model, one data flow, one source of truth.

For Westerhof, the value of Prophix is not just in individual capabilities. It’s in having consolidation, FP&A, budgeting, reporting, commentary and audit support inside one platform.

The Prophix One platform brings all of these capabilities together helping finance teams manage every process—from planning to close—in one source of truth.  

“Once the data goes in Prophix and it’s solid data, there’s a lot of additional benefit,” he said. “We will get more time to review things, to justify numbers, and to get a global view of what’s going on in the company.”

He also called out something that gets less airtime but matters to finance leadership: narratives and accountability. Every region needs to explain variances. Every variance needs to tie back to the numbers the group is reporting. Today, that commentary is often collected manually, and in some cases reused from month to month. team.blue expects Prophix One to tighten that process and bring commentary into the same workflow as results.

That closes a long-standing gap. The story behind the number lives with the number. 

How a trusted partnership accelerates finance transformation

Adopting new software always requires change. For team.blue, that change has meant moving from manual reconciliation to integrated automation — and building new processes that make collaboration easier and cycles faster.

“The transition has been big, but worth it,” said Westerhof. “We’ve gone through change quickly because we know the result will be a finance function that adds more value in less time.”

That pace is possible because of partnership.

“It’s more than a tool,” he said. “The Prophix team we work with has the right people to help us. It feels like we are one team working together on the solution.”

Collaboration sets out a foundation for autonomous finance where financial operations run continuously and intelligently. And every deployment is backed by trust and data privacy standards that ensure security, transparency, and compliance at scale.

When asked to describe Prophix in one word, Westerhof didn’t hesitate: “Transformation.”